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Use the quick index to view current positions available, or scroll down to browse the list...
 Executive Assistant
Sales Coordinator
Reception Admin
Office Assistant
Admin Assistant
Administrative Assistant - Financial
Customer Care Team Leader - Delta
Administrative Assistant
Import Sales Coordinator - Richmond
Receptionist - Downtown (early hours)
Executive Assistant
Job ID J731
Company: This growing international company with various offices overseas remains one of the top producers in the industry.
You will bring a strong background of executive support experience to this interesting and varied role. Your day will consist of providing business support to the VP of Sales and Marketing, managing a busy travel schedule and calendar, handling information and correspondence, coordinating meetings, producing PowerPoint presentations, processing expense reports, arranging travel, assisting the Financial team with reporting, and engaging in various project based assignments. You are energetic and offer solid interpersonal and communication skills. Make a great contribution to this company's exciting growth and be rewarded by working within a great team environment. Proficient in MS Office and PowerPoint. Salary commensurate with experience, comprehensive benefits, RRSP Plan, performance bonus.
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Sales Coordinator
Job ID J732
Company: This organization has been in business for several decades offering clients a comprehensive selection of services.
You set a great example to others as a responsive problem-solver and a fast-thinker. Showcase your superior communication and interpersonal skills as you support the Director of Sales and a dedicated sales team. This position offers a blend of office management with sales and executive support and is a great opportunity for someone with top-notch customer service skills who can work independently, as well as in a team environment. Your responsibilities will include entering and tracking orders, liaising with internal and external contacts, managing general office functions, processing invoices and expenses, preparing PowerPoint presentations, and assisting with delivery and execution on various projects. You are positive, self-motivated, enjoy taking the initiative and know how to set priorities making you a perfect fit for this fast paced, dynamic environment. Strong MS Office. Salary commensurate with experience, full benefits.
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Reception Admin
Job ID J763
Company: In business for over four decades, this diversified group of companies is dedicated to building long-term relationships with their clients.
Your professionalism and exceptional customer service skills are of paramount importance to a business that is committed to excellence. Reporting to the Office Manager, your main responsibilities will be answering a 10-line switchboard, welcoming visitors, distributing faxes and mail, handling courier shipments, ordering supplies, preparing and coding invoices, coordinating boardroom meetings, tracking employee schedules, maintaining filing and retrieval systems, providing data entry and assistance to the accounting department, as well as other general office duties. You have a positive attitude, excellent interpersonal and communication skills, and enjoy working with an energetic team. Proficient MS Office and an aptitude for numbers are necessary. Salary commensurate with experience, full benefits, 3 weeks vacation, RRSP.
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Office Assistant
Job ID J772
Company: In successful operation for more than 70 years, this maritime service corporation is offering exciting growth potential and renewed company structure.
Here is a great opportunity for someone who enjoys the variety of the day-to-day operations in a small casual office. You will support daily accounting functions as well as providing office admin to meet the seasonal demands of the business. Your responsibilities will include assisting with accounts payables, receivables and payroll, tracking service items utilizing a variety of spreadsheets, answering phones, ordering and maintaining office supplies and providing general office assistance. Bring your administrative experience, numerical literacy and attention to detail to this interesting office environment. Your excellent interpersonal communication skills and ability to prioritize make you the perfect fit for this position. Proficient in MS Office. Salary commensurate with experience, comprehensive benefits, flexible permanent full-time hours.
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Admin Assistant
Job ID J788
Company: Established in 1972, this employee owned and operated company has established a reputation for providing in-depth expertise and outstanding customer service to their customers.
With a reputation for unequalled customer service, this company offers a great administrative opportunity with plenty of variety in a professional office environment. Your superior communication and interpersonal skills, along with your diverse skill set, will serve you well as you coordinate daily catering and special events, sort and maintain purchase order files, provide reception coverage, handle mail deliveries and couriers, order office supplies, collate sales materials, input data, assist with travel arrangements, and provide other general office support as required. You work with a sense of urgency with an eager attitude, have strong organizational skills and can handle a number of competing priorities while remaining composed. Intermediate MS Office. Vehicle is an asset. Salary commensurate with experience, excellent benefits and perks.
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Administrative Assistant - Financial
Job ID J804
Company: One of Vancouver's leading financial planning firms offers strong staff morale and an environment that encourages development.
Excellent communication skills and a solid administrative background are needed as you support this Senior Planner in providing top-notch service to clients within this busy financial planning office. Be an integral part of the team as you liaise with clients, mutual fund and insurance companies, administer account activities, arrange client meetings, prepare client summaries, process documents, input information, manage databases, maintain files and assist with other general administrative tasks. You are highly organized and understand the importance of meeting deadlines and paying attention to the details. Related financial experience and a high degree of professionalism are needed. Proficient MS Office. Salary commensurate with experience, benefits.
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Customer Care Team Leader - Delta
Job ID J805
Company: Entrepreneurial, successful and expanding operations - this company is considered the leading marketing advisor within its sector, with sophisticated systems, reports and workshops offered to a client base throughout North America.
Contribute to this company's growth as you take on a leadership role overseeing and coaching a small team of customer service representatives. This is a hands-on role, where your ability to develop customer relationships and manage procedures related to the sales and marketing efforts are needed. With your sound judgment and excellent organizational skills, you will ensure quality assurance on team performance, offer guidance and training to staff, participate in the development, implementation and installation of new or revised systems, promote and sell products/services, process orders, resolve customer service issues and assist with related projects as assigned. This is a great opportunity for a high-energy team player with strong communication and interpersonal skills who thrives in an environment where everyone pitches in to get the job done. Good knowledge of MS Office. Vehicle required. Salary commensurate with experience, benefits.
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Administrative Assistant
Job ID J808
Company: This well-established regulatory body works proactively to review its quality assurance and continuing competency programs ensuring they meet the needs of practitioners and the Act.
Showcase your reputable administrative and support skills as you provide essential backup to the Registrar's office and assist various committees and working groups. Your superior communication skills and the ability to organize, coordinate and follow-through are needed as you manage calendars, schedule meetings and teleconferences, prepare notices and agendas, research supporting materials, draft minutes and action lists, liaise with registrants, committee and Board members, process reports and documents, maintain files, provide project assistance and generally pitch-in wherever needed. Commitment to quality, a friendly, proactive approach and a "can do" attitude are a few of the value-added qualities you bring to the team. You are proficient with Word and Outlook. This organization promotes learning with on-going seminars and training. Salary commensurate with experience, comprehensive benefits, 35 hour work week.
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Import Sales Coordinator - Richmond
Job ID J809
Company: This privately owned company invests in leading-edge technology, its facilities and its people to produce top quality products that are in demand around the world.
Join this fast-paced, high-service company as you manage the import desk and ensure the smooth flow of products from overseas destinations. Your ability to communicate and manage logistical processes is needed as you liaise with suppliers and freight forwarders, handle inventory control, coordinate shipping schedules, look after bills of lading, prepare customs documentation, produce reports and generally support the Import Buying Manager. Whether it's tight deadlines or high volumes, you manage to keep a level head as you multi-task and set priorities. Cross training plays a large role in this office as you assist in other related areas, including exports administration. Richmond location. Intermediate MS Office required. Salary commensurate with experience, full benefits and RRSP.
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Receptionist - Downtown (early hours)
Job ID J810
Company: Founded in 1982, our client is a leading full-service Investment Dealer serving individual, institutional and corporate clients. Their success is the result of their commitment to provide their clients with the very best possible service and independent advice.
Do you enjoy starting your day early? As the "early-bird" receptionist at this well-known firm, you will enjoy plenty of interaction with others as you answer phones, greet visitors, coordinate couriers, distribute mail, order supplies, arrange catering, maintain security passes, provide client quotes, assist with general administrative support and ensure a smooth running front desk operation. You are an individual with "personality plus", positive attitude and take great pleasure in being part of the team. Your professional approach, strong organizational and communication skills and the ability to manage your time make you ideal for this position. MS Word and Excel. Salary commensurate with experience, full benefits and bonus plan. Permanent full-time morning hours 5:45am - 1:45pm, M-F.
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