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Use the quick index to view current positions available, or scroll down to browse the list...
 Administrative Assistant
Executive Assistant
Sales Coordinator
Customer Service Team Lead - Delta
Admin Assistant - Burnaby
Reception Admin
Office Assistant
Admin Assistant
Admin Assistant - Marketing Support
Administrative Assistant - Project Office
Accounts Receivable Order Entry - Media
Finance Admin - Development
Administrative Assistant
Job ID J715
Company: This organization offers private outsourcing services that reduce costs while adding value, flexibility, and efficiency.
Explore your true potential and prepare to take on new challenges as the key business support person. You are a polished, energetic, and professional individual with a strong work ethic. The ability to plan proactively and meet deadlines under minimum supervision will bring you success in this position. This role offers a wide range of responsibilities including your assistance with recruitment projects, responding to client inquiries, managing a comprehensive database, scheduling travel, purchasing and maintaining office equipment and supplies, troubleshooting network environments, arranging meetings and catering, and providing general office support. You have strong customer service experience along with excellent communication and organizational skills. Proficiency in MS Office and post secondary degree is preferred. Access experience is an asset. Salary commensurate with experience, excellent benefits, discretionary bonus, pension, and every 3rd Friday off.
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Executive Assistant
Job ID J731
Company: This growing international company with various offices overseas remains one of the top producers in the industry.
You will bring a strong background of executive support experience to this interesting and varied role. Your day will consist of providing business support to the VP of Sales and Marketing, managing a busy travel schedule and calendar, handling information and correspondence, coordinating meetings, producing PowerPoint presentations, processing expense reports, arranging travel, assisting the Financial team with reporting, and engaging in various project based assignments. You are energetic and offer solid interpersonal and communication skills. Make a great contribution to this company's exciting growth and be rewarded by working within a great team environment. Proficient in MS Office and PowerPoint. Salary commensurate with experience, comprehensive benefits, RRSP Plan, performance bonus.
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Sales Coordinator
Job ID J732
Company: This organization has been in business for several decades offering clients a comprehensive selection of services.
You set a great example to others as a responsive problem-solver and a fast-thinker. Showcase your superior communication and interpersonal skills as you support the Director of Sales and a dedicated sales team. This position offers a blend of office management with sales and executive support and is a great opportunity for someone with top-notch customer service skills who can work independently, as well as in a team environment. Your responsibilities will include entering and tracking orders, liaising with internal and external contacts, managing general office functions, processing invoices and expenses, preparing PowerPoint presentations, and assisting with delivery and execution on various projects. You are positive, self-motivated, enjoy taking the initiative and know how to set priorities making you a perfect fit for this fast paced, dynamic environment. Strong MS Office. Salary commensurate with experience, full benefits.
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Customer Service Team Lead - Delta
Job ID J738
Company: Entrepreneurial, successful and expanding operations - this company is considered the leading marketing advisor within its sector, with sophisticated systems, reports and workshops offered to a client base throughout North America.
Here's a great opportunity to join this unique, rapidly growing company as a member of the Customer Service team. In this fast-paced environment your positive attitude, ability to prioritize and exceptional communication skills will be put to good use. Your key responsibilities will be to respond to customers' requests, promote and sell products/services, support sales and marketing efforts, process orders, resolve customer service issues and provide other admin duties as required. You have excellent interpersonal skills and are a committed team player with a strong customer service orientation. Detailed-oriented and well organized, you are someone who enjoys taking the initiative and seeing that the job is done right. Good knowledge of MS Office. Vehicle required. Salary commensurate with experience, benefits.
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Admin Assistant - Burnaby
Job ID J745
Company: This organization will be celebrating more than 100 years of success in establishing professional relationships between people in Canada and others worldwide.
You are a focused and confident Administrator who has experience with supporting senior management. Your work is consistently delivered with diplomacy and grace. This position calls for a proactive and self-motivated individual who can skillfully organize the administrative requirements for a VP and the IT management team. The responsibilities will include coordinating calendar, agendas, meetings and travel arrangements, updating website content, managing the maintenance of mobile communication equipment, and tracking confidential files, correspondence and attendance for the IT group. You enjoy working independently and exhibit strong interpersonal and communication skills. Strong MS Office. Salary commensurate with experience, comprehensive benefits and performance bonus program. 35 hour work week, flexible hours.
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Reception Admin
Job ID J763
Company: In business for over four decades, this diversified group of companies is dedicated to building long-term relationships with their clients.
Your professionalism and exceptional customer service skills are of paramount importance to a business that is committed to excellence. Reporting to the Office Manager, your main responsibilities will be answering a 10-line switchboard, welcoming visitors, distributing faxes and mail, handling courier shipments, ordering supplies, preparing and coding invoices, coordinating boardroom meetings, tracking employee schedules, maintaining filing and retrieval systems, providing data entry and assistance to the accounting department, as well as other general office duties. You have a positive attitude, excellent interpersonal and communication skills, and enjoy working with an energetic team. Proficient MS Office and an aptitude for numbers are necessary. Salary commensurate with experience, full benefits, 3 weeks vacation, RRSP.
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Office Assistant
Job ID J772
Company: In successful operation for more than 70 years, this maritime service corporation is offering exciting growth potential and renewed company structure.
Here is a great opportunity for someone who enjoys the variety of the day-to-day operations in a small casual office. You will support daily accounting functions as well as providing office admin to meet the seasonal demands of the business. Your responsibilities will include assisting with accounts payables, receivables and payroll, tracking service items utilizing a variety of spreadsheets, answering phones, ordering and maintaining office supplies and providing general office assistance. Bring your administrative experience, numerical literacy and attention to detail to this interesting office environment. Your excellent interpersonal communication skills and ability to prioritize make you the perfect fit for this position. Proficient in MS Office. Salary commensurate with experience, comprehensive benefits, flexible permanent full-time hours.
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Admin Assistant
Job ID J774
Company: For over 25 years, this company has ensured their client needs are met in a timely and economical manner.
This smaller, team-oriented and very busy office welcomes your positive "can do" attitude and attention to detail as you prepare affidavits from standard forms and notes, process client requests, handle specialized documents, arrange couriers, answer inquiries, and provide general administrative support. You understand the importance of excellent customer service and "getting the job done, whatever it takes". Though some familiarity with legal documents would be an asset, complete training will be provided. Knowledge of Word and Excel. Salary commensurate with experience.
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Admin Assistant - Marketing Support
Job ID J777
Company: Since 1985 this company strives for creativity, efficiency and practicality which are evident throughout an impressive portfolio of awards and lasting legacy projects.
Take this great opportunity to be a part of a positive and respectful corporate culture with this successful and growing enterprise. Your previous office experience and professionalism will assist you in coordinating a broad range of tasks that support the administrative and marketing needs of this company. Display your ability to organize and prioritize as you draft correspondence, process documents and reports, format and edit marketing proposals, update and maintain database information, handle travel arrangements, schedule meetings, order office supplies, oversee general office maintenance, manage reception area, and assist with special projects. You enjoy a fast-paced deadline oriented environment, possess strong communication skills, and show meticulous attention to detail. Proficiency in MS Office; some Photoshop and In-Design an asset. Salary commensurate with experience, excellent benefits plus bonus potential.
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Administrative Assistant - Project Office
Job ID J783
Company: Consisting of world leaders in financing, design construction and operation, this company has undertaken a major transportation project.
If you are flexible, proactive and want to be engaged in meaningful work, then this project office has a place on their team for you. This position offers an interesting compilation of responsibilities - maintaining document control, editing and formatting reports, drafting correspondence, coordinating meetings, preparing cheques and bank reconciliations, processing Accounts Payable, and handling other duties as assigned. You have great reasoning abilities, enjoy taking the initiative and love being able to think through a challenge. Your attention to detail, strong communication skills and balanced perspective will be put to good use in this team-oriented supportive office. 10 month contract position. Proficient in MS Office. Salary commensurate with experience.
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Accounts Receivable Order Entry - Media
Job ID J784
Company: Join this successful media group with a long list of subsidiary publications across the western provinces.
You have a background in accounting with strong attention to detail and enjoy working in a team-focused casual environment. Defined as a quick study individual, you will take this opportunity to acquire new skills. Accuracy in data entry and ability to meet deadlines are positive assets to this role as you insert and create invoices, process orders and payments, generate reports, conduct soft collection calls on overdue accounts, liaise with internal/external contacts, and provide general administrative support. You work diligently and possess strong communication skills. Experience in accounts receivable and familiarity with publishing is an asset. Proficient in MS Office. Salary commensurate with experience.
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Finance Admin - Development
Job ID J785
Company: In business for over 40 years, this diversified group of companies is dedicated to building long-term relationships with their clients.
Your initiative, energy and ability to organize and coordinate are needed as you manage multiple projects and responsibilities for several divisions within this successful company. Reporting to the CFO and VP of Development, you will schedule calendars, arrange meetings and travel, prepare presentations, research information, track milestones, process financial documents and contracts, handle invoices and expenses, liaise with others and assist with additional administrative tasks. You have excellent communication skills, a proactive mindset and the ability to focus on details and ensure deadlines are met. Advanced MS Office. Salary commensurate with experience, full benefits.
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